Thursday, January 17, 2013

Keeping Track of Student Data

Every August like many other teachers I am so full of ideas about how I'm going to stay organized!

Sound familiar????

In my case my themes, materials and units are fairly organized.

my system for organizing my data needed some help. Serious help.

I've always had everything I needed in regards to data. All the records have been there but they just were not organized in a way that made the data easy to utilize.

This year was the year I decided to focus more on organizing my student data. If I want to be able to use the data to make informed decisions on how to design the best lessons and activities for my students then I must be able to access this data easily. Otherwise it will sit in a big binder or file somewhere and not be very useful to me or anyone else that works with my kids.  Is it just me or does anyone else find this happening to them?

Every year in January our building gathers ALL of their student data.  Each regular classroom teacher meets with our counselors and principals to go over the data. We discuss the levels of each of our students and determine who is on track and who is not. Of course strategies and additional support items are determined for those kids in need.

Getting all of this data organized by the beginning of January can be a huge job. I tried really hard this year to keep up with it all so when my "data day" came I would have everything I needed.

So today I'm sharing a sampling of what's in my binder and also a few other ideas from some of my colleagues.  Hopefully you can find something you can use!

Every binder needs a cute cover. This one belongs to Mrs. B.....I of course love her cupcake!

First in my binder I have a copy of the Kindergarten Common Core Quarterly Breakdown for my district. Our essential outcomes are highlighted as well.  

Baseline testing for the whole class. I had paras and title teachers helping and they did give me a nicely printed report. For some reason I seem to keep referring to my original hand written copy though when looking at their growth from the beginning of the year.

Here is a sample of what Mrs. T uses for record keeping in regards to letter recognition, sounds, number recognition and sight words. She can see at a glance how many letters, sight words, etc. that the kids know each month. It's a great visual for showing student growth for each skill. 

For our baseline testing we tested the kids with flashcards, etc. and recorded their results on the above forms. Mrs. B is continuing to fill in her data on this form as the year continues.  


Sometime during the first quarter we tried ESGI Kindergarten Testing Software and loved it! As you see below there are reports (individual and class) generated by this software so I am currently not using the above form. That is one thing I LOVE about our building...we are allowed the freedom to use the types of means/measures that work for us as individuals. =)

So above is an example of the ESGI class report for letters and sounds. For some reason I have an extra column that should not be there for sight words.  I have a reports for communication arts and math for each quarter.  On the side you can see my tabs for the individual student sections in the binder.  

The Student Sections

For each child in our building we have a consistent data sheet that follows them until they leave us in 4th grade.  This is the Kindergarten section obviously. Next to the Kinder section is an area if a student was retained and on the back we have the 1st - 3rd grade sections.  

Above you can see the individual student reports generated by ESGI.   I love these! I can send them home to parents and they can see exactly what letters/numbers their child needs to work on.  For second semester additional skills will be tested with this program besides just recognition of letters,sounds and numbers.  At this time I have seperate forms for testing writing letters and numbers. I just recorded the info for the parents to see on the ESGI reports.

Yes, yes I know my individual reading conference notes are not on some fancy schmancy form. =) Free hand notes work great for me though!

After reading and making notes during my individual conferences I check off the reading strategies they are implementing on the above form.  Mrs. B and I both use these. She created one for early in the year and one to use later in the year. The common core standards that go with each reading goal /strategy are listed at the bottom.

Also included in each student section are their writing conference notes.  I do use the "Two Sister" forms from The Daily Cafe/Daily 5.

Finally the last piece in each student section....our writing rubric!  Here's a copy for those of you wanting this.    I am only scoring writing samples every other month. Once a month was a little too ambitious for me this year. =)  I am keeping these samples for their end of the year portfolios. 

What about math????
I do have a math conference recording sheet similar to the writing conference. This also came from The Daily Cafe/ Daily 5.  I am hoping to begin having more regular math discussions/conferences later this quarter and will begin using these at this time.  

Does this all fit in a binder???
Believe it or not this does all fit in a regular sized three ring binder. I don't even use one of the huge ones!  I currently have 22 students and I also have one blank student section with all the forms just in case I get a new kiddo anytime soon.  In the past I've used a crate with files for each kid and of course a file drawer. This proved not to work too well once we started having regular data meetings.  Just too hard to grab everything I needed when I headed out the door!  

So I'm always up to trying out new ideas! I'd love to know if any of you have any great student data collection organization tips. Please share!

                                                                                                       Mrs. M

1 comment:

  1. Looks great! Data can be so messy to keep track of. I like using notebook binders and comb binders.
    Conversations in Literacy


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